MINUTES OF WAIKATO BURN SUPPORT BOARD MEETING

25th June, 2002

Receive Apologies: No apologies.

Minutes of last meeting: Read and approved.

Moved: Paul Evans-McLeod
Seconded: Pam Beehan
All in favour: Carried 

Matters Arising:

• AGM: Was held successfully and we enjoyed Jane's talk at the end.  "Moved that we present Doug with a suitable gift basket as an expression of our great appreciation for his work, help, advice and assistance towards our Treasurer and in connection with our accounts."  Moved: Chairman, Seconded: Julie Hooper.  All in favour: Carried. 
• Australian Burn Camp Poster: Christine suggested we lapse this issue as nothing has been forthcoming.
• Quotes for window stickers:  John passed two quotes to Julie with two more to come.
• Meeting with ActionNZ: This meeting was abandoned, however it will be rescheduled.  Action: Julie
• Progress with PR arrangements for launch of new books: These are progressing well.  Note: 20/20 will be screening their coverage this Sunday, 30th June 02.
• ChequeBook Reconciliation: Pam reported that this has been satisfactorily resolved.
• Display Boards: Dianne will have a response at the next meeting.

Correspondence In: (See list) 
Correspondence Out: (See list)

Moved we accept the correspondence: Paul Evans-McLeod
Seconded: Dianne Beanland
All in favour: Carried 

REPORTS: 

Field Officers Report Read by: Trish 

Moved Field Officers Report be accepted: Paul Evans-McLeod
Seconded: Christine Wilson
All in favour: Carried

Treasurers Report Read by: Pam

Moved we accept the Treasurer's Report: Paul Evans-McLeod 
Seconded: Christine Wilson
All in favour: Carried

Presentation of accounts for payment:
Moved Accounts presented be paid: Paul Evans-McLeod
Seconded: Julie Hooper
All in favour: Carried

GENERAL BUSINESS

• Appointment of new Board Member: Robyn Smith.  "I move that we appoint Robyn Smith of 8 Coronation Rd, Morrinsville, to the Board of Waikato Burn Support, effective as of today, the 25th June 2002.  Moved: Chairman, Seconded: Julie Hooper. All in favour: Carried"
• Field Officer, Trish Ball's Resignation: "I move that we accept Trish's resignation as Field Officer, with great regret, to be effective 1st December 2002."  Moved: Chairman, Seconded: John Carlisle.  All in favour: Carried. 

The Board would like to acknowledge the years of hard work invested by Trish in the founding and establishment of Waikato Burn Support, an organisation that would, in all probability never been brought into being without her inspiration, and extend to her every success in her move north.  We look forward to continuing to enjoy her contribution as a member of the Board and in other capacities as time goes on.

• Discussed optons in the light of Trish's resignation (effective 1st December 02).  

The WBS Vehicle: "Moved that Trish continues the use of the car until 1st December 02 at which point we will review the positon again.  Moved: Chairman, Seconded: Julie Hooper, All in favour: Carried.   

Mobile Phone: "Moved that we upgrade Trish's phone as discussed.  Moved: Paul Evans-McLeod, Seconded: Christine Wilson.  All in favour: Carried.  Action: Trish

Administration: Moved that Monthly Petrol Vouchers be provided for the Secretary to the value of $100 per month and a travel allowance of $10 be provided for Robyn to attend Board Meetings as required.  Moved: Julie Hooper, Seconded: Trish Ball, All in favour: Carried.  Action: Pam

We further agreed that:

1. The Camp Sub-Committee be re-appointed to consist of Julie, Dianne, Robyn and Trish and they be responsible to plan, organise and run the 2003 Burn Camp and to evaluate the possiblility of using the services of ActionNZ.
2. That a Marketing Sub-Committee be formed to market the Keeping Safe books and to consist of Paul, Trish, Ted and Pam.
3. That we hold our next Board Meeting on the 30th July and schedule further meetings as required 
4. That the Camp Committe decide whether to contine holding Family Days as my seem convenient/possible to them until further notice. 

• We considered the request from Jane Widdowson re sponsorship towards delegates attending the ANZBA Conference in October this year at Sky City, Auckland: "Moved that we provide sponsorship to the value of $600.  John to advise in writing.  Moved: Paul Evans-McLeod, Seconded: Robyn Smith.  All in favour: Carried.  Action: John
• New PC's: John advised that funds are now in hand to purchase a new machine for Trish as discussed, and that further funds are expected towards other replacements in due course.  Action: John 

*Motions: 7x
(*Note: these are extra motions other than those of a more routine nature.)

Meeting closed at: 9.30pm

Our next meeting will be held: 30th July 2002, 7.15pm?  

Venue: 29 Thackeray St?

Updated: Friday, 01 August 2008