MINUTES FOR WAIKATO BURN SUPPORT BOARD MEETING

Held: 21^st October, 2003, 7.15pm at 29 Thackeray St, Hamilton.

Present: Julie (President), Paul, Trish (Field Officer), Pam (Treasurer), Colleen (Education Officer), Robyn, Christine and Dianne (Secretary).

Received Apologies:  None

Minutes of last meeting: Read and approved.

Moved: Julie Hooper
Seconded: Paul Evans-McLeod
All in favour?:  Carried

Matters Arising: From the 19^th August, 2003 meeting.

   Duck Thermometers, Studio 386 at Frankton were contacted by Dianne.  They have advised us that the cost of the Thermometers have changed.  The company that they received the costing from have increased their minimum quantity requirements to 3000 and they have also increased the price per unit from 60 cents to $1.74 each plus GST, plus the setup costs. This would cost at least $5,220.

The Committee decided to not proceed with this project due to the price increase;

Dianne to contact Studio 386, and to also advise; The Child Charity Trust, c/o Ray Cooper, P.O. Box 106 Kapiti Coast as they had donated $1000 for the thermometer project.  Dianne to enclose a copy of the Keep Safe book and suggest that because of the high cost of the thermometer we use the donation for partly funding our new order of the book.

 

Correspondence In:  Trish, pamphlets information and usual newsletters from numerous groups.

Correspondence Out: None.

Moved we accept the correspondence: Dianne Beanland
Seconded: Julie Hooper
All in favour: Carried

REPORTS: 

Treasurers Report: Read by Pam Beehan.  Attached.

Moved we accept the Treasurer's Report: Pam Beehan 
Seconded: Trish Ball.

Accounts to Pass for Payment moved by Paul Evans-McLeod.
All in favour: Carried

Pam advised the committee that she will not let the Term Deposit role over in January.  So we will have money on hand. Pam will arrange this before she goes on holiday.

 

Field Officers Report Read by Trish Ball.  Attached.

Moved Field Officers Report be accepted:  Trish Ball
Seconded: Paul Evans-Mcleod
All in favour:

Trish reported that the business cards have been received.  500 for Colleen, 250 for Trish at a cost of $255.  Trish has recently spoken to 755 people.

Education Officers Report Read by Colleen Caldwell.  Attached.

Moved Education Officers Report be accepted: Colleen Caldwell
Seconded:  Julie Hooper
All in favour?: Carried

Colleen talked about the fact that, small schools take up just as much time as large schools.  Committee acknowledged this.  Colleen showed the committee a newspaper article that she was in.  Julie suggested that Colleen get a box of the Keep Safe Book (Māori) from the lock up, so she has them on hand.  Expenses letter discussed. (Pam has sent this to Marlene; MoH).  Colleen is making up a flyer to send out to schools, she will be sending out some copies of letters she has received, with the flyer. 

GENERAL BUSINESS:

   Julie advised the committee that she has cut the Visa card in half and destroyed it as she wasn’t using it anymore and was not worth the cost of having this facility available.

   Auckland Burn Support will be billed for 2000 pamphlets.  Trish will take what we have left to Julie’s so Vera (Auckland) can pick them up from there.

   Julie suggested that we apply for funding for the Big Books (Teacher size) from the Sky riverside community trust. Julie to look into this.

   Paul proposed that the old computer that was originally used by Ted Anderson and is now in Paul’s possession at his home has become redundant and needs to be written off our books and taken off the asset list.  Paul can then dispose of it at his own discretion. 

Motion to remove the old computer from the WBS asset list

Moved: Paul Evans McLeod.

Seconded: Julie Hooper          Carried: All in favour.

   Trish suggested that Robyn Smith take over the role of Secretary, due to Dianne’s other commitments.  Robyn accepted this and will takeover doing the minutes at our next meeting. 27^th January.  Dianne will organise the computer (laptop) and filing cabinet during the summer holidays and pass the equipment to Robyn.  There was also discussion about the collection of the mail.  This will be sent onto Robyn after it is collected.

   Paul suggested that we go to Happy Days for the committee’s Christmas function.  Date: 25^th November, 7pm. Julie offered to make the booking.

   Julie to ring and invite Colleen Caldwell and John Carlisle (and partners) to the Christmas function.

Meeting closed at:  8.45 pm.

Our next meeting will be held: 7.15 pm, 27^th January, 2004.  

Venue: 29 Thackeray St.

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